Man on phone as a satisfied customer

3 Customer Service Tips to Deliver a Great Experience

How can you always deliver amazing customer service? Learn how people, processes and technology working together can help you consistently earn five-star reviews.

Julian Walker

Today’s customers want more than just a great product or service - they also expect an outstanding experience. Your customer service team plays a key role in making sure this happens. Case in point: 82% of people have recommended a company based on excellent customer service. To make sure you always deliver amazing results, here are three customer service tips.

Great customer service involves people, processes and technology working in tandem. Each aligns with the same goal: Deliver an excellent customer experienceOpens in a new window - every time. Your agents bring empathy, understanding and a personal touch. The right processes remove blockers to streamline customer service for your agents and customers. Technology enables your business to get data for decision-making, automate critical workflows and offer convenient service channels. When you use customer service tips that incorporate people, processes and technology, it’s easy to provide a great customer experienceOpens in a new window.

Salesforce mascot Astro standing in a green field, wearing a headset, and holding the Service Cloud pink heart logo.

Take the first step with Service Cloud.

Deliver personalised customer service at scale. Bring all of your support needs onto one platform so you can decrease costs while increasing efficiency.

3 customer service tips to prioritise now

We found that 88% of customers value experience as much as products or services. That’s a lot! Let’s look at how you can use each of these customer service tips to earn five-star reviews.

1. Set your customer service team up for success with the right skills

For this customer service tip, remember that every customer is unique. Your agents need to deliver personalised service in every interaction. This starts with making sure your team has the necessary customer service skills. Your agents should be able to:

  • Identify customers’ needs and wants
  • Show empathy
  • Work effectively across different channels
  • Manage difficult customer conversations
  • Address customer complaints

According to our research, 81% of agents say that customers expect a more personal touch than they used to - and 65% of customers say that they expect companies to adapt to their changing needs. This starts with active listening — patiently hearing what a customer says and then repeating what they’ve said back to them. When your agents mirror what a customer says, they help them to feel heard while reinforcing that their perspective is important to your business. This may even help your agents to be more proactiveOpens in a new window and anticipate future customer needs. And of course, your agents need to show empathyOpens in a new window throughout every interaction.

This list of customer service must-do’s requires training for your agents to be effective across the service channelsOpens in a new window your business offers. Trailhead, Salesforce’s free, self-paced learning platform, offers lessons on communication skillsOpens in a new window, digital engagementOpens in a new window and more.

Your support organisation and company also needs processes for dealing with difficult customersOpens in a new window, so that you appease them — and prevent negative experiences from reoccurring. Make sure that you have clear written processes for handling complaints, so your response to criticism is consistent. Remember: Feedback from unhappy customers helps you to improve.

2. Tap into AI to improve customer service experiences

Another one of our customer service tips is to use AI. As customer service shifts increasingly to digital, AI helps to improve both customer and agent experience. One example is a chatbot: an AI-powered assistant that offers 24/7 support to customers for requests like order tracking. The chatbot also serves as a digital assistant to the agent, collecting customer information to save time if a case needs to be transferred to them.

AI in customer service can also help you to make more informed business decisions. For example, AI can provide details on the types of questions that your customers most commonly ask, as well as peak query times. With this data, you can adjust resources to ensure effective and timely support.

Generative AIOpens in a new window opens even more possibilities and companies know it: 83% of decision makers plan to increase investments in automation over the next year. AI can generate suggested responses based on relevant customer data, product information and trusted third-party resources. Generative AI can also create the first draught of a knowledge base articleOpens in a new window. Make sure that you have a person review AI output for accuracy and to make any edits.

3. Manage customer experience with a cloud-based software solution

Your customers’ service interactions may take place across multiple channels or even involve different members of your support team, including chatbots. You need technology that ensures that no matter how — or when — your customers need help, they always get great service.

Our final customer service tip? Use a cloud-based customer relationship management (CRM) solution for efficient customer service. It keeps customer dataOpens in a new window connected in one place, so your agents quickly see everything they need to know on a single screen. As your business needs change, a cloud-based service solution also offers scalability and flexibility.

As you evaluate potential customer service cloud solutions, ask yourself these questions:

  • Will this solution support your customer service and business goals?
  • Is it compatible with your existing systems and databases?
  • What are the core features and functionalities? Psst! Ask about AI and analytics.
  • Is the solution customisable?
  • Is it user-friendly for your service agents?
  • What kind of technical support is offered?
  • What security protocols are provided?
  • What is your expected return on investment?

Once your business chooses a solution, use change managementOpens in a new window to get your service team on board, choose KPIs and then provide hands-on training for a fast start. Create online resources, such as knowledge base articles, help guides and FAQs, they can reference at any time.

Remember: Customer experience can make or break a customer relationship. When you use these three customer service tips, you can make sure that you have the right approaches for people, processes and technology in place to consistently deliver an exceptional customer experience.