The Best AI Scheduling Assistants

Life moves fast and days are full. We could all use an executive assistant to help us navigate the demands on our time. With AI scheduling assistants, we can all have one. They remove the stress of manual calendar management, using advanced features such as automated reminders and schedule suggestions.

So, which AI schedule maker is right for you? We’re taking a look at some of the best AI scheduling assistants, according to Reddit. That means we’re looking at honest opinions from real-world users to find out what they have to say about each solution.

An AI scheduling assistant (also referred to as an AI schedule maker and AI meeting manager) is an online tool that automatically adjusts and manages your calendar so you never miss a meeting through manual error. It uses artificial intelligence to select meeting times and reschedule conflicts, keeping your day running smoothly and seamlessly.

This type of smart scheduling replaces tedious manual task management, so you have more time to focus on important projects. Using an AI schedule maker is a complete game changer, improving productivity and efficiency.

AI meeting managers save time by generating a personalised weekly schedule. This is just one of the reasons why many people choose to use an AI schedule maker. But there’s a lot more to it.

Here’s an overview of some of the benefits of having AI scheduling assistance:

• Increased productivity: It frees up your time to focus on more important tasks through automatic schedule generations.
• Seamless integration: Many AI schedulers will easily integrate with tools you might already use, such as Slack and Google Calendar.
• Adaptability: An AI schedule maker adapts to your preferences and patterns, for a completely tailored approach to automated scheduling. (This is helpful for scheduling your tasks, for example, study scheduling.)
• No more conflicts: Through automated rescheduling, you’ll never have to worry about overlapping meetings and one-to-ones.
• Time blocking: Many AI scheduling assistants will automatically block out time slots for tasks, so you can focus on those higher-priority tasks.
• Calendar syncs: Whether you’re working across multiple calendars or need to improve team collaboration, AI-powered scheduling has the capacity to sync multiple calendars and meeting schedules.

In truth, there’s no one AI scheduling assistant to rule them all. Ultimately, it depends on what you’re looking for. This is where data from Reddit users comes into play — they’ve tested AI schedule makers in real-world scenarios. Some solutions will work perfectly for some people, but not as well for others.

Here’s a breakdown of the best AI scheduling assistants for varying needs, according to Redditers:

• Agentforce for automating workflows in sales and support teams.
• Reclaim for improving time management and understanding your habits.
• Skedpal for shifting priorities and time blocking.
• Calendly for simplified appointment booking.
• Motion for managing more complex schedules over multiple calendars.
• FlowSavvy for meeting strict deadlines.
• Clockwise for calendar syncing.

*Pricing data in the table is based on Australian prices as of March 2025.

Overview: Reddit users seem to be asking the bigger questions when it comes to Agentforce, wanting to know if it’s the next big thing. Many comments suggest it could be.

Reddit recommendation: “Agentforce is really easy to set up via just typing out what you want it to do. Tweak and refine based on an outcome and you get a good end result faster,” said heartlessgamer.

Top three features:

• Integrated with Salesforce CRM
• Real-time collaboration with other teams
• Built-in analytics

Agentforce is part of the Salesforce offering, which means Reddit discussions on this AI scheduling assistant can often take place on Salesforce threads. It promises to combine humans, AI, and data to deliver the best user and customer experience.

Overview: Reclaim is one of the most talked about and recommended AI tools on Reddit.

Reddit recommendation: “I switched to Reclaim for personal stuff and I've been very happy with it since you can do most things right from Google calendar,” said JoshL31.

Top three features:

• Automates recurring events through Habits function
• Calendar syncing
• Built-in analytics and insights

Reclaim makes some compelling promises on their homepage, including 3.8 hours a week saved on managing your time and 2.3 fewer unnecessary meetings each week. On Reddit, it’s routinely suggested under threads looking for an AI scheduling assistant.

Overview: In terms of what Reddit users have to say, Skedpal appears to be one of the most suggested tools on offer.

Reddit recommendation: “I'm a dedicated Skedpal user. It's such a game changer,” said TB_lawkid13.

Top three features:

• Auto-scheduling
• Integrates with multiple platforms
• Combines to-do list with calendar

Skedpal is packed with features and has a website full of testimonials expressing how great the product is. It features heavily in a number of comparison threads such as Skedpal vs Motion and Reclaim.ai vs Skedpal, where Skedpal is often listed as the more affordable option with a simpler setup.

Overview: Calendly is your best bet for appointment booking.

Reddit recommendation: “I use it and love it, it makes it extremely easy for people to schedule time on my calendar for different time blocks,” said majuicyfruit.

Top three features:

• Calendar syncing
• 100+ integrations
• Automated reminders

Integrations with multiple platforms including the entire Google and Microsoft suites make Calendly one of the go-to scheduling assistants for many organisations. It features on numerous Reddit threads where users are discussing their thoughts on using the platform. Feelings about using Calendly and Thoughts on Calendly both have positive comments about Calendly’s affordability, convenience, and integrations.

Overview: On Reddit, most users want to know if Motion is worth it, with the general consensus agreeing that it is, so much so that it features under the Best AI task manager/calendar thread.

Reddit recommendation: “Great app, I've been using it for a few months now. The automatic scheduler and the auto moving of unfinished tasks to a different date if you haven't completed them is a game changer,” said No_Scarcity2111.

Top three features:

• Time blocking
• Task prioritisation with The Happiness Algorithm
• Automatically optimises your calendar

Motion’s website claims its AI calendar can make you 137% more productive. This is thanks to its unique Happiness Algorithm, which promises to prioritise tasks in a way that maximises your satisfaction.

Overview: Based on our research, FlowSavvy is one of the most mentioned AI scheduling assistants on Reddit.

Reddit recommendation: “I've been using FlowSavvy for a month now. Loving how it schedules things,” said Obvious_Kangaroo8912.

Top three features:

• Time blocking
• Auto-scheduling
• Available on all devices

FlowSavvy is the top comment on the Reddit thread for Best AI task manager/calendar, with seven upvotes and is mentioned multiple times in the thread on Looking for AI Task Scheduler/Calendar.

Overview: On Reddit, Clockwise usually comes up as a recommended alternative to some of the bigger names, particularly for its focus and time-blocking capabilities.

Reddit recommendation: “Clockwise is great for what it does — ensure you have enough time to focus between all those meetings (focus time),” said Wet_Viking.

Top three features:

• Time blocking
• Automatic scheduling suggestions
• Calendar syncing

Clockwise is the least talked about AI schedule maker on our list. There aren’t a lot of Reddit threads on Clockwise, but that doesn’t mean you should disregard this AI scheduling assistant. It’s one of the more affordable options with a simple interface.

When choosing the best AI scheduling tool for your needs, there are a few things to consider. Main requirements such as task automation, generating meeting schedules, and automated reminders are must-haves for any AI meeting managers. However, there are other aspects you should keep in mind.

Look for an AI scheduler that can integrate well with your existing systems. For example, if you’re using Slack on a regular basis, it might be best to choose a scheduling assistant that works well with that platform.

Time blocking is a great feature that allocates a dedicated time slot to higher-priority tasks. This ensures your time isn’t interrupted and you don’t get distracted, ultimately helping to improve your productivity and efficiency.

You should also look for an AI tool with a user-friendly interface, especially if you don’t want to navigate a complicated setup. Compare the different options available to see which interface suits your style best.

An AI scheduling assistant that can automatically connect with multiple calendars makes collaboration much easier. The AI schedule maker should be able to understand schedule preferences and adapt to varying needs.

Scheduling assistants work through machine learning, which means they use artificial intelligence to solve problems and perform tasks. This can include automatically organising your daily routines and offering personal scheduling insights based on previous learning. As such, they do not require any preprogramming.

Once you’ve landed on your chosen AI scheduling assistant, it will begin to collect data based on your behaviour and preferences. The AI tool will then adapt to this and start automating your calendar, making schedule suggestions where applicable.

AI schedulers are designed to completely adjust to your needs, for the highest level of convenience, which is why they make the perfect diary companion.

While an AI calendar and a smart calendar may seem like the same thing, there are some distinct differences between the two.

Smart calendars can make suggestions to improve your current diary, sync with other apps, and send automated reminders. However, this is pretty much the extent of their intelligence. The algorithms they use are fixed, so there isn’t much room for adaptability.

In contrast, AI calendars are constantly learning and adapting to your diary habits and behaviours, making them capable of understanding your unique, personal scheduling patterns and capturing data like task duration (time spent on individual tasks). They’re more dynamic and better at problem-solving when it comes to smart scheduling. There’s no fixed algorithm, which makes them a much more proactive option for task management.

Aside from being able to automatically schedule appointments and send you important reminders, an AI schedule maker can be used for a range of purposes.

Here’s how versatile these tools can be:

• To-do lists: Many AI scheduling assistants can also help with setting up to-do lists based on your priorities and tasks for the day, making your life more organised.
• Email management: Since your email often connects with your calendar, many scheduling assistants also come with email management capabilities. This can help with sorting and categorising your inbox.
• Analytics: Gain personal scheduling insights, thanks to AI’s ability to capture data on your time management.
• Customer support: AI assistants like Agentforce have built-in customer support features like chatbot services, taking care of more than just your calendar.
• Personal assistant: Many AI tools provide you with your personal assistant (sometimes referred to as an agent). They are often capable of guiding you through a range of scenarios via interactive role play and coaching, while also offering to help in other areas such as marketing campaigns. (This is something Agentforce offers, as well.)

What AI scheduling assistant is right for you? Ultimately, the decision comes down to your own personal preference and budgeting requirements. Keep in mind the key features that suit your style, select your AI scheduling assistant, and your daily schedule will look better in no time.

Agentforce has all those important requirements and more. This AI tool is already integrated with Salesforce and Slack and is ready to meet all your scheduling needs. It features a wealth of advanced features, including extensive automation and an intuitive interface.

Try Agentforce today to simplify your daily scheduling.