How to Get the Most Out of a Sales Call

At its most basic level, a sales call is a conversation between a salesperson and a prospect about the purchase of a product or service. These calls — most often conducted either in-person or via video — involve multiple parts, including initial agenda-setting by the rep, the product pitch, a demo, prospect objections and rep responses, negotiation, and outlining of next steps. Ideally, a rep closes a sales call with a verbal agreement from the prospect to make a purchase.

In a typical sales process, much of the preparation, including prospect research and qualification, occurs days or weeks before the sales call is even scheduled. The tasks explained below are specific to the call itself.

Before you make the call, determine your prospect’s needs and pain points. This avoids any surprises during the call itself, as you’ve already established alignment with product solutions and set expectations of what’s to come.

“Tell them what you’ll cover in the call, but specifically, share a short value proposition of how you can potentially help them,” advises Marcus Chan, sales coach and president of Venli Consulting Group.

This is also an opportunity to tactfully ask who else needs to be involved in the decision-making process before the purchase can be finalized. For larger companies, this often includes legal teams and high-level company executives. Send an advance copy of the contract or a prepared quote so all decision makers can review sales details before the call.

In a recent Salesforce study, sales reps reported they often struggle to fully understand their prospects’ needs — in part because they don’t conduct adequate research or hold discovery calls. The result is a generic sales pitch that doesn’t frame the product as a solution to unique prospect problems.

To avoid this, make sure you know each prospect’s needs inside and out. Then create a slide deck or presentation specifically addressing those needs.

Also, keep your prospect’s communication and engagement preferences in mind as you prepare your pitch. Some prefer standard slides while others may enjoy video or interactive content.

Veteran sales reps will tell you: There’s no magic formula for the perfect sales call. That said, you can still make sure you’re addressing prospect needs and moving things closer to a sale. The tips below, sourced from sales experts, are a good place to start.

According to a 2021 Salesforce survey, only 32% of sales reps say they receive excellent training or coaching, including training on sales calls. This results in a lot of missed opportunities and, in some cases, botched deals.

To ensure you have the insights needed to master sales calls, make sure each one is recorded on your phone or videoconferencing platform. When calls are complete, review them. Find objections you might have missed or insights you could have added. Tools like Einstein Conversation Insights can even help you analyze commonly used keywords and your listen/talk ratio. You can also share calls with your manager or colleagues for feedback. Remember: Each call is an opportunity to learn, improve, and boost sales.

Many reps make the mistake of launching into their sales pitch too soon. You want to build rapport and comfort with your prospect, and that starts with a friendly greeting — maybe even chitchat.

Chan cautions reps not to get super chummy, though. “You don’t want to be too chatty,” he says. “That can get cheesy very quickly and prospects see right through it.” Keep the greeting to just a few minutes, then move on.

We’ve said it once and we’ll say it again: Reiterate your prospect’s pain points during the call. This accomplishes two key things. It shows that you listened and are putting their needs front and center, and it sets the stage for presenting your product solution.

As you work your way through your sales pitch, lean heavily on language that favors value and problem-solving. How are you attempting to make your prospect’s life easier or better? Be specific and, if possible, show measurable improvements.

As Chan frames it, there are two emotional levers you want to pull: pain and pleasure. Show the prospect how you can take away their pain while also adding pleasure. Always connect these solutions to your product.

Let’s say you sell travel insurance and are talking to a prospect about insuring an upcoming trip to Europe. You can reference the peace of mind your prospect would feel knowing their investment in plane tickets and hotel reservations is fully refundable if their destination city shuts down due to inclement weather. Even better, you can let them know about special discounts or gifts they would enjoy with the purchase of an insurance plan. Pain removed, pleasure gained.

Most products have a healthy helping of competitors in the market. While you may make a compelling case for solving your prospect’s problems, competing products frequently offer similar solutions. To avoid being outshone by other companies, research your competitors in advance and articulate differentiators that clearly elevate your product above others.

If a prospect mentions a specific competitor, veteran Salesforce Account Executive Edward Swiderski suggests responding with a question: “Ask if that competitor can offer the full breadth of your product’s features.” This nudges the prospect to articulate your product’s value for themselves.

What you say matters, but how you say it matters more. This is especially true in sales. In fact, leaning on empathetic, value-based, and positive language is critical to earning prospects’ trust and emotional buy-in. Once these are in place, closing a sale is relatively easy.

For example, instead of using terms like “payment,” which implies debt, use a word like “investment,” which implies ownership and opportunity. Other positive terms like “benefit,” “guarantee,” and “easy” are effective ways of securing buy-in during a sales call.

New sales reps often react defensively when prospects object to a sale — even when the objection is valid. While it’s good to have some responses in the bag to underscore your product’s value, the goal in objection handling is not to fire back with counterpoints.

Chan advises listening more than talking in these situations. “Focus on understanding the objection,” he says. “Follow up with questions, ask them where their concerns are coming from. Often, these concerns are symptoms of a bigger problem. That’s what you need to understand before you can respond with anything of value.”

Here’s an example of how this might play out in a sales call:

Sales reps are often dinged for talking too much in sales calls. The goal during these calls is to provide value and solutions for the prospect while making them feel heard. This requires more listening than talking; a 60/40 listen-talk ratio is often favored by sales experts.

Swiderski put it simply: “Focus on being genuinely interested. If you are going to talk, spend most of your time asking questions.”

When prospects ask about the effectiveness of your product, it’s common for reps to respond with stats. These can be compelling, but they can also lead to glassy-eyed stares.

As an alternative, Stanford Marketing Professor Jennifer Aaker suggests using stories to grab attention and secure buy-in: “Research shows … our brains are wired to understand and retain stories. A story is a journey that moves the listener, and when the listener goes on that journey, they feel different. The result is persuasion and, sometimes, action.”

Chan throws in one caveat, however. If you find that your decision maker is analytical in nature, they’re likely to value clear-cut statistics that validate your product as the best solution to their problem. Keep this in mind and use relevant metrics to support your compelling stories.

Harry Kurland, Director of North American Inside Sales at data protection company Veeam, ties this together neatly: “Ask [your prospect] to share specific examples as it pertains to challenges they are having. Do they tell a full story? How quantitative do they get in their reasoning? People tend to speak how they like being spoken to, so mirror your prospect.”

One of the biggest mistakes new reps make is leaving sales calls open-ended. Prospects frequently respond to pitches with a casual, “I’ll think about it.” New reps, aiming to please, agree to give them space for deliberation. Inevitably, however, prospects are caught up in other responsibilities and forget about the sale.

To avoid this, close the call with a couple of direct questions/comments:

• “You’ve highlighted X and Y as problems for your business. We’ve just taken a look at the product and how it can solve those problems. Do you agree it’s a good solution for you?”
• “Great. It sounds like we’re on the same page. To take care of your problems ASAP with the solution we’ve discussed, all we need to do is take care of some easy paperwork and we’ll get you onboarded immediately. Sound good?”

If a prospect waffles, make use of what Chan calls the “cost of inaction.” Explain the cost in time, money, and labor if they wait to make a purchase decision. When they recognize the consequences of waiting, securing a “yes” to the sale becomes easier.