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What is Workflow Automation?
Learn the difference between workflow automation and process automation and everything in between.
Learn the difference between workflow automation and process automation and everything in between.
Workflow automation is defined as taking an often tedious, manual task and converting it to a largely automated one. In a work-from-anywhere world, a workflow automation platform makes it easier and faster for employees to do work that’s enjoyable and high impact rather than repetitive and monotonous.
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One example of workflow automation is automating a single task, such as entering customer information, sending a reset password code, or verifying information.
Another example is automating a multistep task, such as applying for a mortgage, which requires collecting borrower information, military service, employment history, income, property details, declarations, and demographics — some of which may have subtasks of their own.
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Business process automation (BPA), sometimes referred to as process automation, is the larger umbrella for all things automation, including workflow automation, robotic process automation (RPA), straight-through processing, and work routing.
BPA often encompasses an entire process made up of multiple workflows across different departments, users, and integrations.
An example of business process automation is client onboarding, which includes workflows across sales, finance, and service:
A CRM (customer relationship management) system is the source of truth for every part of the company that interacts with customers, giving teams a 360-degree view of every customer. Workflow automation streamlines and enhances how employees use the CRM so they can be more productive and better serve customers.
This improves both the employee’s and the customer’s experience. Executives report that improved employee experience leads to improved customer experience, and can also impact revenue
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Automated workflows also help remove bottlenecks, serving up insights to the right employee at the right time, in context of what they’re working on. For example, an intelligent workflow can integrate CRM and enterprise resource planning (ERP) systems to deliver consumer buying insights to sales teams.
John Kucera, SVP Product Management, Salesforce
Automating CRM workflows helps service teams scale customer experiences, enables sales teams to spend more time building and maintaining deep customer relationships, and enables businesses to increase the speed of work across every department, including human resources (HR), IT, and finance.
1. Automated workflows for service - Customer service teams need to deliver quality support and case management — quickly. To do so, they are using human-centric workflows designed to unify and streamline multiuser, multistep touchpoints across any device or department. If a service agent doesn’t have to spend time entering data at the beginning of a call, for example, that may translate to more quality time with the customer, ensuring their case is solved properly.
Examples of automated workflows for service:
2. Automated workflows for sales - When customers feel understood and cared for, they’re more likely to buy. Automated workflows enable sales teams to reduce time-consuming administrative tasks and eliminate tedious data entry in order to close deals faster. This helps sales reps spend more time with customers to understand their business and provide more personalised solutions.
Examples of automated workflows for sales:
3. Automated workflows for marketing - Automated workflows for marketing help teams inspire and create loyalty through more meaningful connections with prospects and customers.
Examples of automated workflows for marketing:
4. Automated workflows for IT - Automated workflows make it easy for IT to quickly resolve support tickets and keep software and hardware secure and compliant, ensuring employees stay productive from anywhere.
Examples of automated workflows for IT:
5. Automated workflows for HR - Automated workflows make it easy for HR teams to streamline hiring and onboarding and deliver a connected employee experience that centralises knowledge, support, and apps. This enables employees to find answers via self-service and ask questions through their preferred channel.
Examples of automated workflows for HR:
As more and more companies realise workflow automation is the key to digital transformation, the industry is seeing an increased demand for ways to measure it. The following statistics on workflow automation point to the value businesses can gain.
In addition to industry trends, we’re also seeing customers attribute tangible value to workflow automation in CRM:
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