10 Best Invoicing and Billing Software Options for 2025

A salesperson's job is momentarily done at the end of each month when deals are closed and paperwork is submitted to the finance team. Given the effort it can take to land new customers, the worst outcome is for an unreliable order-to-cash process to create problems. This can cause significant delays in payments and cash collection, which can sour new business partnerships and create revenue leakage.

Invoice and billing software changes this. With invoice and billing software, your business can streamline processes with automated invoicing, automatic payment reminders, customizable invoices, and integrations with payment tracking software or payment gateways. This saves valuable time, improves your company's cash flow, and keeps your hard-won customers happy.

• What is invoicing and billing software?
• 10 best invoicing and billing software solutions
• Benefits of billing software
• Top features of billing software
• How to choose the best billing software
• Frequently asked questions about billing software

Invoice and billing software calculates charges, rates usage, applies taxes, generates and sends invoices, collects payments, and runs collections for your business. When you adopt a platform approach to invoice management software, you can automate invoicing for recurring business and build better customer relationships because your CRM and invoice management tools are connected. This becomes increasingly relevant as companies leverage sales analytics software and AI for sales to better target and accelerate sales processes.

The following list is curated from G2 and Capterra, both of which score sales software based on user feedback, the features available, and overall satisfaction. G2 uses a five-star system focused on usability, customer satisfaction, and market presence while Capterra, which also uses a five-star system, incorporates user ratings across categories like ease of use, customer support, and value for money.

Each tool listed has a minimum rating of four stars, ensuring they are top contenders for streamlining your sales process, improving collaboration, and helping your team work smarter.

Salesforce Revenue Cloud is an end-to-end revenue lifecycle management platform that integrates the Salesforce configure, price, quote (CPQ) solution, Salesforce billing, and Salesforce subscription management for revenue management into one system. It's powered by Salesforce Customer 360. Businesses ready to scale up may consider taking a platform approach to support significant long-term growth and maturity.

How it helps sales teams:

• Pricing management: A centralized platform lets you unify product catalogs, set pricing rules, and create customer-specific pricing. Along with intelligent product features that ensure accurate pricing and simplified transaction management, Revenue Cloud streamlines the revenue lifecycle.
• Product use tracking: You can capture data in the usage data platform to observe trends and gain insights into usage patterns from application interactions and other key metrics. Seamless integration with Salesforce CRM gives salespeople a full picture of customer activity and revenue potential, promoting upselling and cross-selling, identifying churn risk, and refining pricing structures.
• Payment/processing channels: It provides seamless buying and selling anywhere that transactions can happen and consolidates charges across any channel. This helps you stay unified across sales teams and scale your business easily. It also helps you simplify processes with automated invoicing and workflows that respond in real time to manage orders from sale to fulfillment to billing to revenue recognition.
• AI/automation: Revenue Cloud’s core platform unlocks the power of digital labor with Agentforce to streamline administrative billing tasks and make finance more productive and efficient. Autonomous AI-powered agents are fueled by trusted data, and work across channels alongside employees to provide always-on support.

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NetSuite by Oracle is a cloud-based enterprise resource planning (ERP) solution with comprehensive accounting, payroll, and customer relationship management (CRM) features. The NetSuite ERP module offers tools for managing financials, inventory, orders, and procurement. Capterra notes that businesses of many sizes use it, particularly small businesses.

How it helps sales teams:

• Pricing management: A single system lets you manage pricing centrally, from defining to maintaining multiple pricing strategies to maximize profits. Tools help ensure consistent pricing as well as identify ways to target specific customers with personalized promotions to increase sales or sell slow-moving stock.
• Product use tracking: NetSuite has a range of tools for managing inventory, sales, processing orders, procurement, supply chain operations, and customer relationships.
• Payment/processing channels: The payment management feature has options for making and receiving payments. An already-integrated SuitePayments solution accepts a variety of customer payments. Its e-invoicing solution automates financial processes and compliance.
• AI/automation: AI models, supported with Oracle technology, are trained to recognize patterns and make predictions with prebuilt machine learning models. NetSuite offers AI features with invoice processing, content generation, financial anomaly detection, and analytics assistance.

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Zoho Invoice by Zoho is a free, cloud-based invoicing solution geared toward freelancers, consultants, agencies, and small businesses. Its straightforward functions are centered on invoicing, expense tracking, and online payment acceptance. As businesses grow, they can upgrade to more comprehensive and paid solutions such as Zoho Books, Zoho Billing, Zoho Inventory, or the Zoho Finance Plus suite.

How it helps sales teams:

• Pricing management: Zoho Billing helps you assemble your product catalog with flat, volume, or tiered strategies as well as usage-based pricing. You can also manage discounts and configure markups and markdowns.
• Product use tracking: The software offers detailed inventory tracking features and a product module in Zoho CRM that unifies the record of sales information, product ID and status, and related stock levels.
• Payment/processing channels: Zoho Books integrates with most popular payment gateways. It can help manage recurring charges, issue automated reminders, and has direct customer portal payments with automatic receipts and invoice tracking.
• AI/automation: In addition to automated data collection, Zoho offers an AI assistant that can pull prospect and customer data to provide lead predictions, summarize historical information, watch your sales pipeline for opportunities, forecast trends, and analyze customer sentiment. Zoho Analytics can integrate with OpenAI to use external datasets.

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Tipalti is payment automation software that helps midsize businesses manage their accounts payable processes, including invoice processing, approval workflows, and vendor payments. Tipalti's reviews on G2 and Capterra note a user-friendly interface, streamlined accounts payable process, and responsive customer support.

How it helps sales teams:

• Pricing management: Tipalti is primarily focused on improving and automating accounts payable processes rather than managing pricing strategies.
• Product use tracking: You can watch for patterns with detailed tracking on everything from supplier procurement to customer delivery, helping with cost optimization, bottleneck identification, and spending trends.
• Payment/processing channels: Tipalti touts fast, accurate payments using a wide variety of preferred payment options. Invoices can be generated using a natural language input model and refined with AI-based suggestions. It also offers a mass payment automation platform and advanced fraud detection.
• AI/automation: Data entry and invoice management are handled by AI Smart Scan and auto-coding. The software also offers workflow integrations with ERPs, accounting systems, and other sales and marketing platforms.

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FreshBooks is an online accounting and invoicing platform that provides invoicing, time tracking, expense tracking, report generation, and more. It's geared toward small businesses, self-employed business people, and freelancers across a variety of industries such as information tech, construction, legal, marketing, and creatives.

How it helps sales teams:

• Pricing management: While FreshBooks focuses on invoicing, time tracking, payments, and accounting, it has client communication features that offer some pricing tools for creating proposals and estimates.
• Product use tracking: This software has features that cater to services more than products. You can log client hours and manage your entire project with FreshBooks and use tools to gain insight into how time and resources are spent.
• Payment/processing channels: Online debit/credit card payments and certain instant pay payments are accepted via Stripe so you can invoice customers automatically and collect payments directly.
• AI/automation: Automation features can help you gather data from invoices and statements. You can use an AI chatbot to create purchase orders and manage contacts and invoices.

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Stripe Billing and Stripe Invoicing offer a fast and flexible way to bill customers, allowing companies to provide recurring payments globally. They support tiered pricing and metered billing, with flexible pre-built components for quick invoicing setup. Alternatively, companies can use APIs for custom integration.

How it helps sales teams:

• Pricing management: Stripe Billing helps with invoicing flat rates, multiple prices, per-seat billing, usage-based billing, tiered pricing, and other subscription and pricing models. It touts a no-code way to design and test different pricing plans.
• Product use tracking: You can measure product and service usage for billing with a meter or API-enabled usage records. The Stripe Dashboard can help track sales and inventory.
• Payment/processing channels: Stripe supports many global currencies and dozens of debit/credit, digital wallet, and instant-pay methods.

AI/automation: Billing and invoicing happen automatically once set up, including payment notifications, customer information management, fraud detection, and more.

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Xero is a global platform with a core accounting solution, payroll operations, and workforce management options. It's a comprehensive accounting solution for small businesses across a wide range of industries that includes billing, invoicing, inventory, and project tracking among other features.

How it helps sales teams:

• Pricing management: Xero's features center on accounting and operational management, but the system does offer project and quote planning as well as time- and expense-tracking tools.
• Product use tracking: Procurement and sales details are united in one system to make inventory management easier. You can monitor product stock in real time and set up tracking categories for departments, product groups, regions, and more.
• Payment/processing channels: Xero accepts many global currencies and features direct debit collection, debit/credit transactions, and instant-pay options via Stripe. Invoices also feature a "pay now" button for payment simplicity.
• AI/automation: Hubdoc data capture pulls info from bills and receipts into Xero for you. It also features invoice reminders and can automatically reconcile bank transactions. Upgraded smart data tools can help you analyze trends and get customized insights and predictions.

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Wave is a fast-growing accounting software designed for small businesses, particularly those in marketing, advertising, and IT. It's owned by parent company H&R Block and offers a suite of money management tools.

How it helps sales teams:

• Pricing management: Wave is a straightforward invoicing tool primarily designed for billing services provided. The FAQ section recommends that you know your industry and market to set your prices. You can set up recurring billing with an upgrade to the pro plan.
• Product use tracking: The software is geared toward accounting and operational tasks such as getting paid and paying others and does not track products or services.
• Payment/processing channels: Invoices have a "pay now" button and can be paid with credit cards, bank payments, or certain digital wallets.
• AI/automation: You can easily scan and upload expenses via mobile, web, or email. With the pro plan, you can automatically import your bank transactions and payments received to automate your bookkeeping.

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PayPal Invoicing offers an invoicing solution for small businesses to receive payments via PayPal or cards. You can create and send invoices to clients using customizable templates, set up recurring invoices, send payment reminders, and track overdue payments with no PayPal account required.

How it helps sales teams:

• Pricing management: In-app features include turning estimates into invoices or setting up a recurring series of invoices. You can also easily set up discounts.
• Product use tracking: PayPal invoicing is a straightforward invoicing service and doesn't feature product use tracking.
• Payment/processing channels: You can send online invoices or request payment through the PayPal app. Payment methods include paying with PayPal, Venmo, credit cards, and digital wallets as well as a buy-now-pay-later option.
• AI/automation: The invoicing software features automatic scheduling, payment reminders, and payment status tracking. If you also use PayPal for Enterprise, you can tap into predictive AI insights of sales histories to attract new customers and retarget existing ones with personalized offers.

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Square Invoices allows you to send digital estimates and customized invoices. It includes real-time invoice tracking and automatic reminders. With the Plus program, you can set up payment schedules and batch invoicing and stay organized with a project workspace.

How it helps sales teams:

• Pricing management: Square Invoices is designed for simple invoicing of products or services and can help you manage discounts, but it doesn't have advanced pricing functions.
• Product use tracking: If you also use Square Dashboard, you can enable inventory management that will update your stock automatically based on receipt of paid invoices as well as sales from the app or online orders.
• Payment/processing channels: Digital invoices can be sent through email, SMS text, or sharing a link. Using a "click to pay" feature on the invoice, customers can pay with credit cards, digital wallets, bank transfers, Square gift cards, and certain apps linked to a bank account or credit card.
• AI/automation: Square Invoices automatically tracks invoices in real time, lets you set up recurring and phased invoices, and sends automatic payment reminders. You can also use "Write with AI" when generating personalized messages on invoices.

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Billing software simplifies the end-to-end billing process, saving businesses time otherwise spent on manually calculating subscription and usage charges and their proration, creating and taxing invoices and sending them to customers . Automated invoice generation also leads to faster payment cycles by automating electronic payments, using AI to drive dunning and collections processes and providing automation to ensure that payments aren't missed, boosting overall cash flow..

Although the shift toward automation across various functions may feel overwhelming, it offers a competitive edge. Customers now expect easy, fast, and secure billing and payment experiences regardless of transaction size. The good news is that providing these experiences also benefits businesses. This is likely why the global e-invoicing market is expected to reach $60.9 billion by 2032, up from $13.5 billion in 2023, representing a 17.7% growth rate, according to IMARC Group.

Key benefits include the following:

More customers may seem like a good problem to have, but it can also lead to more stress — especially when managing their data across different point solutions. If you feel this pain, it's time to scale your operations by unifying billing, payments and collections for all sales channels inside your CRM system where it links directly to your customer data.

Invoice billing software tracks payments automatically so that you don't have to. You can set up automatic reminders at various intervals and interactions to prompt customers to pay their bills, Unified messaging turns collections into a team sport, reducing late payments and making the collections process more efficient.

Billing software uses encryption technologies to secure key invoice data, customer payment information, and digital transactions. It also assists with tax compliance and may include tracking features to ensure compliance with tax laws and regulations in every region you operate.

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When evaluating invoice billing software, the following features should be included at a minimum:

Invoice templates simplify invoicing, but there's typically no one-size-fits-all option that works for every customer. The lack of invoicing customization in billing software reviews is flagged as a drawback across some options. If this feature is necessary for your business, your software must allow for some flexibility. You may need to customize invoicing by product, for example. Customers may have different renewal dates, billing types, or charge types.

As small businesses digitize and scale, the number of point solutions they must integrate with multiplies, from sales software to marketing automation to finance solutions. Accurate customer data leads to the best results across all your systems, so your CRM and invoice billing software need to connect with every key application you use and come with a robust ecosystem of integrated partners.

Robust analytics are crucial when considering adopting a new solution. Invoice billing software should offer customizable reports so you can focus on the metrics that matter most to your business.

Orders represent the entry way to invoice billing software, they capture transaction data from every sales channel and manage the entitlement, provisioning, and distribution processes required to deliver the goods and services to the customer and start billing. The right billing software provides high scale order ingestion capabilities coupled with order management to ensure a seamless transition into billing.

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Take the time to identify what your business may need from invoice billing software, considering at least these factors:

• Integration capabilities: Consider which technologies the billing software will integrate with and how easily they integrate. Your billing software should work seamlessly with your CRM and process all financial data efficiently to ensure accurate billing.
• Scalability alongside business growth: Your billing software should offer the flexibility for businesses to expand and accommodate larger volumes of customers. It should also help you grow your revenue by allowing you to introduce new pricing options, such as through pricing tiers, charging by volume, per usage, per unit, and more.
• Ease of use: Billing is complicated enough; the software you choose should help make it easier. This means your solution should have an intuitive user interface that is easy to navigate. Some solutions that have been on the market for a long time are known for requiring excessive clicking and navigation to access key features. Ideally, solutions require minimal coding and clicks.
• Pricing: It's essential to consider which solutions are within your price range and whether your budget can accommodate the next growth stage. Ideally, your billing software vendor will offer several pricing tiers so you can choose a solution that meets your current needs and allows you to scale without hitting limits or experiencing steep price hikes.

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Billing and invoicing software enhances customer experience and accelerates profitability. It also helps your internal teams collaborate across contract lifecycle management. Companies interested in Salesforce sales pricing can begin their journey toward accelerated profitability by adopting cloud-based invoice billing software.